Executive Assistant/Office Manager

Position Overview:

The Mule Deer Foundation (MDF) has an exciting opportunity to be part of a growing non-profit conservation organization. The Mule Deer Foundation Executive Assistant/Office Manager will be a valuable member of the MDF Team and report directly to the President / CEO to provide high-level administrative support to the Chief Executive Officer and other senior staff and oversee the general administrative function and activities of the office. This full-time position will be responsible for high level administrative support; work directly with our contracted Human Resources firm to provide on-site assistance and administration to staff, provide administrative support to the Board of Directors, assist with membership fulfillment, and oversee office and facilities management.

A 501(c)3 non-profit, MDF’s mission is to ensure the conservation of mule deer, black-tailed deer, and their habitat. We accomplish our mission through local grassroots volunteers, dedicated staff, and partnerships with other conservation organizations and state and federal agencies.

Duties/Responsibilities:

  • Provides high-level administrative support and assistance to the Chief Executive Officer and other assigned leadership staff.
  • Serves as primary point of contact with outsourced Human Resources, and Information Technology firms
  • Performs basic Human Resources activities in conjunction with contracted HR firm such as new employee onboarding, handbook updates, policy and procedures updates, etc.
  • Responsible for upper-level membership fulfillment.
  • Facilitates maintenance of office building and office equipment including cleaning, maintenance, and repairs.
  • Provides staffing for Board of Directors and Board committees including minutes, noticing meetings and other communications.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Performs office tasks including answering phones, ordering supplies, sorting and distributing mail.
  • Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff.
  • Maintains office files; implements an efficient system for other staff to access files and records.
  • Arranges travel and accommodations for executives.
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Extensive knowledge of office management procedures.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Experience with Human Resources functions.
  • Ability to type at least 60 words per minute.
  • Extremely proficient with Microsoft Office Suite, and familiar with the use of NetSuite or ability to learn new software.
  • Education and Experience:
  • High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
  • At least three years of related experience required.

Salary and Benefits: $45,000 – $55,000 DOE. Comprehensive benefits package and 401K.

Location: MDF national headquarters in Salt Lake City, Utah. Occasional remote work may be considered.

Travel: Successful candidate may have occasional overnight travel

To Apply: Please submit a brief cover letter and resume to Joel Pedersen at Joel@muledeer.org with the subject line: “Executive Assistant application”.

Application deadline: 1/21/22
Anticipated Start date: 2/15/22

MDF is an equal opportunity employer and a drug free workplace.

Successful candidate will be required to pass a background check and drug test as condition of employment with MDF.